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Endorsement of instruments

Information on endorsement of duty on instruments processed through Electronic Duties Returns (EDR) or lodged in eDuties.

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Under Section 289A of the Duties Act 1997, the Chief Commissioner of State Revenue has approved the following procedures for endorsement of duty on an instrument processed through Electronic Duties Returns (EDR) and eDuties.

There is no longer a requirement to endorse instruments using a duty stamp.

This page provides a general guide to our endorsement requirements.

Endorsement of duty with the Duties Assessment Number

An issued Duties Notice of Assessment will display a Duties Assessment Number (DAN).

The DAN must be written on the instrument or added to a fillable eDocument. For protected or locked documents a Duties Notice of Assessment showing a Nil balance must be kept with each document as evidence of payment.

Contract for sale of land

Insert the DAN reference in the section provided at the top right of the contract for sale of land.

Example of contract for the sale and purchase of land 2019 edition, NSW DAN location

Real property transfer/s pursuant to a contract for sale of land settling electronically

Enter the DAN in the ELNO workspace and verify the assessment with us.

The DAN will appear in the transfer duty field on the transfer.

Transfers/Real property instruments (not settling electronically)

Insert the DAN reference in the Revenue NSW section at the top of the transfer.

Other instruments

Write the DAN on the first operative page of the document.

Example of other instruments, NSW DAN location

Any duplicates included in your assessment should be noted (keep a copy of the Duties Notice of Assessment with each duplicate)

Example of duplicate other instruments, NSW DAN location

Evidence of payment

Once all duty and interest (if applicable) has been paid, a Duties Notice of Assessment showing a Nil balance must be kept with each document including duplicate/s.

Requesting a Notice of Assessment showing a NIL balance

If processed by:

EDR - The Duties Notice of Assessment must be ordered using the re-issue option available through your Client Service Provider (CSP)
eDuties – we will issue a Duties Notice of Assessment displaying a Nil balance
Agent or settlement room - a Duties Notice of Assessment displaying a Nil balance must be requested from your agent

Endorsement of instruments frequently asked questions

Is this process supported by the Land Registry Services?

Yes. The Land Registry Services (LRS) will accept instruments endorsed by these methods.

What evidence do I need to provide to lodge with the LRS?

The DAN must be clearly written on the instrument and lodged with the Duties Notice of Assessment.

I need to lodge a dealing at LRS that has been amended, what evidence do I need to provide?

When lodging a dealing at LRS that has been amended, a letter must be provided to LRS to confirm we have approved the amendment.

To request the approval letter, email us with:

details of your request
information supporting the request
copy of dealing
duties notice of assessment
mark the email to the attention of the EDR manager

We will email you a letter of approval, to lodge with your dealing.

What do I provide for assessment in eDuties for a standalone dealing that is created in an ELNO workspace?

To enable us to make an accurate assessment, we require a copy of the rendered dealing from the ELNO workspace.

How do I endorse a digitally signed electronic document?

Once all duty and interest (if applicable) has been paid, a Duties Notice of Assessment showing a Nil balance must be kept with your records.

Contact us

Should you require further information or support call us on 1300 308 863.