You must keep records for at least five years. Records must be:

• sufficient for a payroll tax liability to be properly assessed
• in English, or a form easily translated to English
• readily available to us, if required.

If you’re selected for an audit, you may be asked to provide:

• balance sheets (with notes)
• trading and detailed profit and loss statements
• superannuation reports for employees and directors
• end-of-year employee and management payroll summary reports, including year-to-date for the current financial year
• fringe benefit tax (FBT) returns
• general ledger accounts detailing payments made to contractors or subcontractors engaged by the business, including copies of invoices
• letter from Training Services NSW approving any apprentices or trainees for whom you wish to claim a payroll tax rebate
• details and supporting documentation for any share and option schemes for directors and/or employees, including any schemes operated by parent and/or overseas companies
• details of shareholders, directors and beneficiaries of the business, and their interest in other businesses or entities, if applicable
• details and supporting documentation for any payments treated exempt from payroll tax, such as maternity leave
• details of arrangements with contractors

If you’re a member of a group for payroll tax, you must have copies of the above records for all group members.